Service Contracts

Product Short Name: OKS

Application ID: 515

 

Features of Oracle Service Contract

 

Service contracts (also referred to as service agreements) are contracts that are usually sold to customers to support, repair and/or maintain some product or service that the customer owns. These contracts often take advantage of the ability to bill on a recurring basis either monthly, quarterly or annually and can give the customer the ability to pay for their services in advance or in arrears of the period of service.

 

Warranties are generally given away for free when the customer purchases a product or service.  For the purpose of Oracle Service Contracts, warranties are always free of charge and are created automatically by Oracle Order Management when a product is sold. 

 

Extended warranties are generally sold to the customer at an additional cost at the time their products are purchased.  You can sell the extended warranty contract using Oracle Order Management at the time the product is sold or you can author it manually in Service Contracts.  If you create the Extended Warranty through Order Management, the billing is done in advance for the entire contract duration.  If you create an Extended Warranty in Service Contracts, you can take advantage of the recurring billing feature.

 

Subscriptions can also be sold through Oracle Service Contract for both tangible and intangible items. Tangible items include magazines, collateral, or any other physical item that can be shipped through Oracle Order Management. Intangible items can be collateral sent via e-mail or permission to access a web site for a set period of time.

 

Integration with various Modules in Ebusiness Suite

 

Oracle Service Contracts has many integration points to other Oracle Applications.  Some are required in order for the application to perform at its best, others are optional and depend on your business processes.

Quoting

•         Provides quotes for sales orders

Inventory

•         Manages items associated with Oracle Service Contracts agreements and contracts: services, usages, warranties, subscriptions, and serviceable items

Order Management

•         Raises sales orders from which warranties and extended warranties are created.

•         Inventory is used to define serviceable products and service items (warranties and extended warranties).

Receivables

•         Creates invoices and credit memos from the billing information generated by Oracle Service Contracts.

Bills of Material

•         Associates warranties with serviceable items.

Advanced Pricing

•         Supplies the information to price the services and usages sold on the contract.

Install Base

•         Provides details of trackable items and the tracking of counters.

TeleService

•         Manages service requests.

•         Retrieves contract details for a customer such as account, end date, status, contract type& number on all of their contracts.

•         Looks for the preferred engineers for a particular service.

•         Has visibility to coverage levels & times, reaction & resolution times for coverage, billing rates and types for a specified coverage.

iSupport

•         Provides customer access to service contracts to view entitlements, preferred technician, response and reaction times via self service mechanisms

Depot Repair

•         Provides details for repairs, exchanges, replacements, and loaners, which may update the contract coverage.

•         Has visibility to coverage details.

Field Service

•         Provides details about service and repairs to be carried out in the field.

•         Has visibility to coverage details.

 

 

General Quote to Warranty/Extended Warranty flow

 

 

 

1. Determine Service Interest

•         This is manual process of presenting and determining the interest in the service warranty with the customer.

2. Negotiate Pricing, Discounts, and Terms

•         This is a manual process.

•         Discuss with customer and compute pricing of warranty.

•         Present pricing to the customer

•         Describe benefits and terms.

3. Convert Opportunity to Quote

•         Once the customer is convinced, enter quote in the system

•         Capture customer details.

•         View standard warranty for item as mentioned in the system.

•         Add extended warranty to quote.

4. Determine Order Details

•         Determine billing options.

•         Determine payment options.

5. Convert Quote to Order

•         Capture customer data.

•         Create sales order.

•         Book order.

6. Create Extended Warranty

•         Generate an extended warranty.

7. Maintain Customer Install Base

•         Update the install base.

8. Verify Entitlement

•         View contract entitlement to confirm that it is correct.

 

 

Service Contracts Flow:

 

                 Service Contracts flow

 

Service Contracts Integration:

 

Service Contracts Integration_oracleappsquery